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DRL Promoting and Protecting: Womens Rights in Marriage; Free and Fair Elections; Rule of Law; and Marginalized Communities [ https://www.state.gov/statements-of-interest-requests-for-proposals-and-notices-of-funding-opportunity/drl-promoting-and-protecting-womens-rights-in-marriage-free-and-fair-elections-rule-of-law-and-marginalized-communities/ ] 01/25/2021 09:34 AM EST
*United States Department of State*
*Bureau of Democracy, Human Rights and Labor (DRL)*
*Notice of Funding Opportunity (NOFO):
*DRL Promoting and Protecting: Womens Rights in Marriage; Free and Fair Elections; Rule of Law; and Marginalized Communities
*Catalog of Federal Domestic Assistance Number:* 19.345
*Type of**Solicitation:*Open Competition
*Application Deadline:*11:59 PM EST onFriday,March 26,2021
*Anticipated Number of Awards:*4
*Type of Award:*Grant
*Period of Performance:*24 months
*Anticipated Time to Award, Pending Availability of Funds:*5months
A. Project Description
The U.S. Department of State Bureau of Democracy, Human Rights and Labor (DRL) announces an open competition for organizations interested in submitting applications in response to the following solicitation. DRL anticipates fundingfour proposals from this solicitation, pending availability of funding.
*REQUESTED PROGRAM OBJECTIVES*
U.S. human rights and democracy assistance will contribute to a stable Pakistan by promoting governance based on democratic principles, respect for human rights, and peaceful coexistence. It will also provide for the protection of, and advocacy for, the rights of the most vulnerable, including youth, women, religious and ethnic minorities, persons with disabilities, and LGBTQI persons, as well as mitigate the impact of conflict on Pakistani communities.
Proposed programming must be responsive to immediate needs on the ground; must be in line with the U.S. Governments democracy, governance, and human rights goals in Pakistan; and should contribute to and support Pakistani efforts to strengthen democracy, good governance, and human rights in the country. Helpful resources for applicants include the annual Pakistan Human Rights Report(https://www.state.gov/reports/2018-country-reports-on-human-rights-practices/pakistan/) and International Religious Freedom Report (http://www.state.gov/j/drl/rls/irf/religiousfreedom/).
*”Additionally, proposals must note the applicants current NGO registration status in Pakistan.”*
With the above in mind, DRL invites organizations to submit proposals for programs in the following areas:
*Promoting Womens**Rights in Marriage**:** $**1,000,000**-$1,**50**0,000 for 2 years*
Many wives-to-be in Pakistan sign their nikah (marriage contract) without knowing or understanding what they are signing, inadvertently waiving their rights.There has been an alarming rise in marriage registers, imams, and familiesrestricting awomans right to divorce, mehar, or additional financial compensation. Experts estimate that other individuals alter up to 35% of nikahs to disadvantage the bride, without the brides knowledge; and 75% of Pakistani women say they were not consulted on their marriage contracts.DRLs goal is to help support the enforcement of marriage and family laws on the rights and entitlements of women who are entering into a marriage contract, including their right to divorce,and protecting the brides financial security.DRLs objective for this program is to work with womens organizations, rights advocates, and faith-based groups to raise awareness of womens rights to read, understand and discuss the contents of the nikah; strengthen the ability of lawyers and human rights groups to pursue strategic litigation to establish legal precedence to enforce womens marriage and divorce rights.Programs should also include public awareness-raising campaigns on the rights and entitlements of women in marriage laws, including their right to divorce.
Possible program approaches could include:
* Assisting with the enforcement of marriage registration laws, with punitive measures if relevant government personnel, Nikah Registrars, or others fail to register either marriage or divorce.
* Workingwith local governments to create a Nikah Registrars training, including standard procedures to ensure that all marriage contracts provide for womens rights and entitlements under the law.
*Promoting**Democratic Participation among in Newly Merged Districts**:**$1,000,000-$1,500,000 for 2 years***
Pakistans newly merged districts in Khyber Pakhtunkhwa have the lowest percentage of women andmembers ofmarginalized communities asregistered voters across the country.Cultural norms and lack of access to National Identity Cards in these remote areas have hindered marginalized communities ability to fully participate in elections.DRLs goal is to increase electoral inclusion and participation, especially in the newly merged districts of Khyber Pakhtunkhwa and Gilgit-Baltistan for women, religious and other minorities, people with disabilities, and sexual and gender minorities. Programming shouldenhance the quality ofPakistans General Elections in 2023, as well as any local or provincialelections held in the interim, bycontributingto fair and representative elections.The programmustalso coordinate with existing efforts by the Election Commission of Pakistan, USAID, and relevant stakeholders to ensure consistency in election-related activities and electoral reforms.
Possible program approaches could include:
* Training to support women candidates in order to successfully compete for their partys nomination to contest in general seats as well as reserved seats.
* Increasingawareness amongwomen andmembers ofmarginalized group of the voting process, the importance and benefits of voting, and how to register to vote.
*Promoting**Alternative Dispute Resolution**:**$**1,000,000**-$**2**,**00**0,000 for 2 years*
Pakistan suffers from an extreme backlog of civil dispute cases, which impedes the delivery of justice to citizens threatening the overall social, political and economic system in Pakistan.In addition, because of the stigma attached to women engaging the courts, many women find it difficult to access legal mechanisms that are meant to protect their rights.DRLs goal is tomitigate lack of access to justice for civil society actors and citizens through Alternative Dispute Resolution (ADR).Programs should engage key stakeholders within the legal system to promote ADR, increase the capacity of legal actors, as well as, raise awareness and education of citizens at the community level about their legal rights and how ADR can be used as a means to settle civil disputes.In addition, programs should promote access to equitable justice, especially for women and marginalized communities.
Possible program approaches include:
* Providingfreelegal aid tosocioeconomically disadvantagedand marginalized populationsutilizing ADR.
* Creating a mentorship program for law school students to work with mediators in ADR centers, which will provide practical mediation and legal aid experience.
* Training paralegals throughout the country to help aid women and marginalized communities in the ADR process.
*Marginalized Populations Small Grants Program: $750,000 for 2 years:*
DRLsoverall goal isstrengthen local civil society organizations working to ensure equal political participation and advance and protect the human rights of marginalized communities, such as women, religious and ethnic minorities, LGBTQI individuals, persons with disabilities, and indigenous communities.
This program will have two main objectives:
* Administer a local small grants program, including capacity building for local civil society organizations working to ensure equal political participation and to advance and protect human rights.
* Engage with and support the strengthening of marginalized communities through smaller local organizations.
This program must support the following:
* *Administer a local small grants program*: This activity would enable efficient grant-making directly to local (typically) nascent civil society organizations in Pakistan to support short-term targeted initiatives to ensure political participation and to advance and protect the human rights of marginalized communities in Pakistan. This activity will also involve providing grant management support to implementing partners along with designing and implementing project oversight and support strategies. Implementing this activity may include but is not limited to the following:
* Host annual calls for applications for short-term, targeted projects to ensure equal political participation and promote and protect the human rights of marginalized communities;
* Administer a selection process (to include final approval of the Department of State) to discuss competitiveness of applications and determine funding decisions;
* Issue and manage $750,000 in small grants (ranging from $5,000 to $50,000) to local civil society organizations focused primarily on marginalized communities;
* Provide grant management support to implementing partners and project insight and collaboration throughout the life of each small grant award.
* Provide organizational capacity building support, which may include but is not limited to:
* Organizational development support,
* Financial management capacity support,
* Advocacy and leadership capacity building.
* Safety and security of facility/space, tech property and operations
* Encourage diversity by selecting small grants thatreflect the full diversity of the communities engaged on these issues. Strengthen leadership of marginalized communities that reflects community diversity, including women, religious and ethnic minorities, and LGBTQI persons.
Allprogramsshould aim to have impact that leads to reforms and should have the potential for sustainability beyond DRL resources. DRLs preference is to avoid duplicating past efforts by supporting new and creative approaches. This does not exclude from consideration projects that improve upon or expand existing successful projects in a new and complementary way. Programs should seek to include groups that can bring perspectives based on their religion, gender, disability, race, ethnicity, and/or sexual orientation and gender identity. Programs shouldbedemand-driven and locally led to the extent possible. DRLrequires all programsto be non-discriminatory and expects implementers to include strategies for integration of individuals/organizations regardless of religion, gender, disability, race, ethnicity, and/or sexual orientation and gender identity.
Competitive proposals may also include a summary budget and budget narrative for 6 additional months following the proposed period of performance, indicated above. This information should indicate what objective(s) and/or activities could be accomplished with additional time and/or funds beyond the proposed period of performance.
Where appropriate, competitive proposals may include:
* Opportunities for beneficiaries to apply their new knowledge and skills in practical efforts;
* Solicitation of feedback and suggestions from beneficiaries when developing activities in order to strengthen the sustainability of programs and participant ownership of project outcomes;
* Input from participants on sustainability plans and systematic review of the plans throughout the life of the project,with adjustments made as necessary;
* Inclusion of vulnerable populations;
* Joint identification and definition of key concepts with relevant stakeholders and stakeholder input into project activities;
* Systematic follow up with beneficiaries at specific intervals after the completion of activities to track how beneficiaries are retaining new knowledge as well as applying their new skills.
Activities that are*not*typicallyallowedinclude, but are not limitedto:
* The provision of humanitarian assistance;
* English language instruction;
* Development of high-tech computer or communications software and/or hardware;
* Purely academic exchanges or fellowships;
* External exchanges or fellowships lasting longer than six months;
* Off-shore activities that are not clearly linked to in-country initiatives and impact orare not necessarypersecurityconcerns;
* Theoretical explorations of human rights or democracy issues, including projects aimed primarily at research and evaluation that do not incorporate training or capacity-building for local civil society;
* Micro-loans or similar small business development initiatives;
* Initiatives directed towards a diaspora community rather than current residents of targeted countries.
*This notice is subject to availability of funding.*
B. Federal Award Information
Primary organizations cansubmit1applicationin response to the NOFO.
The U.S.governmentmay (a) reject any or all applications, (b) accept other than the lowest cost application, (c) accept more than one application, and (d)waiveirregularities in applications received.
The U.S.government may make award(s) on the basis of initial applications received, without discussions or negotiations. Therefore, each initial application should contain the applicants best terms from a cost and technical standpoint.The U.S.government reserves the right (though it is undernoobligation to do so), however, to enter into discussions with one or more applicants in order to obtain clarifications, additional detail, or to suggest refinements in the project description, budget, or other aspects of an application.
DRL anticipates awarding either a grant or cooperative agreement depending on the needs and risk factors of the program.The final determinationonawardmechanismwill bemade by the Grants Officer.The distinction between grants and cooperative agreements revolves around the existence of substantial involvement. Cooperative agreements require greater Federalgovernment participation in the project.If a cooperative agreement is awarded,DRLwillundertake reasonable and programmatically necessary substantial involvement. Examples of substantial involvement can include, butarenot limited to:
* Active participation or collaboration with the recipient in the implementation of the award.
* Review and approval of one stage of work before another can begin.
* Review and approval of substantive provisions of proposed subawards or contractsbeyond existing Federal policy.
* Approval of the recipients budget or plan of work prior to the award.
The authority for this funding opportunity is found in the Foreign Assistance Act of 1961, as amended (FAA).
To maximize the impact and sustainability of the award(s) that result from this NOFO, DRL retains the right to execute non-competitive continuation amendment(s). The total duration of any award, including potential non-competitive continuation amendments, shall not exceed 60 months,or five years. Any non-competitive continuation is contingent on performance and*pending availability of funds.*A non-competitive continuation is not guaranteed and the Department of State reserves the right to exercise or not to exercise this option.
C. Eligibility Information
*For application information, please see the proposal submission instructions**(PSI)**on our websit**e.*
C.1 Eligible Applicants
DRL welcomes applications from U.S.-based and foreign-based non-profit organizations/nongovernment organizations (NGO) and public international organizations; private, public, or state institutions of higher education; and for-profit organizations or businesses.DRLs preference is to work with non-profit entities; however, there maybe someoccasions when a for-profit entity is best suited.
Applications submitted by for-profit entities may be subject to additional review following the panel selection process. Additionally, the Department of State prohibits profit to for-profit or commercial organizations under its assistance awards. Profit is defined as any amount in excess of allowable direct and indirect costs. The allowability of costs incurred by commercial organizations is determined in accordance with the provisions of the Federal Acquisition Regulation (FAR) at 48 CFR 30, Cost Accounting Standards Administration, and 48 CFR 31 Contract Cost Principles and Procedures.
Please see 2 CFR 200.307 for regulations regarding program income.
C.2 Cost Sharing or Matching
Providing cost sharing, matching, or cost participation is not an eligibilityfactoror requirementfor this NOFO, and providing cost share will not result in a more favorable competitive ranking.
Applicantsshouldhave existing, or the capacity to develop, active partnerships with thematic or in-country partners, entities,and relevant stakeholders, includingprivate sector partnersand NGOs, and have demonstrable experience in administering successful and preferably similar projects. DRL encourages applications from foreign-based NGOs headquartered in the geographic regions/countries relevant to this NOFO.Applicants may*form consortia*in order to bring together organizations with varied expertise to propose a comprehensive program in one proposal.However, one organization should be designatedin the proposalas the lead applicant,with the other membersdesignatedas sub-award partners. DRL reserves the right to request additional background information on applicants that do not have previous experience administering federal grant awards, and these applicants may be subject to limited funding on a pilot basis.
DRL is committed to an anti-discrimination policy in all of its projects and activities. DRL welcomes applications irrespective ofrace, ethnicity, color, creed, national origin, gender, sexual orientation, gender identity, disability, or other status.
Any applicant listed on the Excluded Parties List System in theSystem for Award Management (SAM.gov) [ https://sam.gov/ ](www.sam.gov)and/or has a current debt to theU.S. governmentis not eligible to apply for an assistance award in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR,1986 Comp., p. 189) and 12689 (3 CFR,1989 Comp., p. 235), Debarment and Suspension. Additionally,no entityor personlisted on the Excluded Parties List System in SAM.govcan participate in any activities under an award. All applicants are strongly encouraged to review the Excluded Parties List System in SAM.govto ensure that no ineligible entityor personis includedin their application.
D. Application and Submission Information
D.1Address to Request Application Package
D.2Content and Form of Application Submission
For all application documents, please ensure:
* All documents are in English and all costs are in U.S. dollars. If an original document within the application is in another language, an English translation must be provided (please note the Department of State, as indicated in 2 CFR 200.111, requires that English is the official language of all award documents. If any documentisprovided in both English and a foreign language, the English language version is the controlling version);
* All pages are numbered, including budgets and attachments;
* All documents are formatted to 8 x 11 paper; and,
* All documents are single-spaced, 12 point Times New Roman font, with 1-inch margins.Captions and footnotes may be10-pointTimes New Roman font. Font sizes in charts and tables, including the budget, can be reformatted to fit within 1 page width.
D.2.1 Application Requirements
Complete applicationsmustinclude the following:
* Completed and signed*SF-424*,*SF-424A*, and*SF-424B* forms.Please see SF-424instructionsin Section 2Bof the PSI.
* If your organization engages inlobbying the U.S. government,includingCongress, or paysanotherentity to lobby on your behalf, the*SF-LLL* Disclosure of Lobbying Activities form is also required (only if applicable). Please see SF-LLL guidance in Section 2Bof the PSI.
* *Cover Page*(not to exceed one(1)page, preferably as a Word Document) that includes a table with theorganization name,project title, target country/countries, project synopsis, and name and contact information for the applications main point of contact.Please see”Cover Page” Section2C of the PSIfor a template and more details.
* *Executive Summary*(not to exceed one(1)page, preferably as a Word Document) that outlines project goals, objectives, activities, etc.
* *The**Executive Summary**should include a brief section that explicitly states (1) the problem statement addressed by the project, (2) research-based evidence justifying the unique project approach, and (3) quantifiable project outcomes and impacts.*
* *Table of Contents* (not to exceed one(1)page, preferably as a Word Document) listing all documents and attachments with page numbers.
* *Proposal Narrative*(not to exceed ten(10)pages, preferably as a Word Document). Please note theten-pagelimit*does not**include*the Cover Page, Executive Summary, Table of Contents, Attachments, Detailed Budget, Budget Narrative, Audit, or NICRA. Applicants are encouraged to combine multiple documents in a single Word Document or PDF (i.e. Cover Page, Table of Contents, Executive Summary, and Proposal Narrative in one file). Please see”Proposal Narrative Guidelines”inSection2Fof the PSIfor more details.
* TheProposal Narrativeshould demonstratethe Applicants commitment toensuring the participation of all peopleas a strategy for implementation.Please integrate inclusion strategies in all sections of the Proposal Narrativeto enhance programmatic impact.
* *Budget*(preferably as an Excel workbook) that includes three(3)columns containing the request to DRL, any cost sharing contribution, and the total budget. A summary budget should also be included using the OMB-approved budget categories (see SF-424A as a sample) in a separate tab. Costs must be in U.S. dollars. Detailed line-item budgets for subgrantees should be included asadditional tabs within the Excel workbook (if available at the time of submission).Please see”Budget Guidelines”**Section 2G**of the PSIfor more information.
* Theprogramming approachshould bededicated to strengthening inclusive societies as a necessary pillar of strong democracies.Please include costsassociated with this commitment in the budget and budget narrative.
* Competitive proposals may include a summary budget for6additional months following the proposed period of performance.
* *Budget Narrative*(preferably as a Word Document) that includes substantive explanations and justifications for eachline itemin the detailed budget spreadsheet, as well as the source and a description of all cost-share offered. Please see”Budget Guidelines”**Section 2G**of the PSIfor more information.
* Competitive proposals may include a summary budget narrative for 6 additional months following the proposed period of performance.
* Your organizations most recent*audit*, if applicable.This should bea single audit,program-specific audit,or other auditin accordance with Generally Accepted Government Auditing Standards (GAGAS). Please see”Audit” Section 2Hof the PSIfor more information.
* *Logic Model*(preferably as a Word Document).Please see”Logic Model” Section 2Iof the PSIfor more information.
* *Monitoring and Evaluation Narrative*(not to exceedfour(4)pages, preferably as a Word Document).Please see”Monitoring and Evaluation Narrative”Section 2Jof the PSIfor more information.
* *Monitoring and Evaluation**Plan*(preferably as a WordDocumentor ExcelSheet).Please see”Monitoring and Evaluation Plan” Section 2Jof the PSIfor more information.
* *Risk Analysis*(preferably as a Word Document).Please see”Risk Analysis” Section 2Kof the PSIfor more information.
* *Key Personnel* (not to exceedtwo(2)pages, preferably as a Word Document). Please include short bios that highlight relevant professional experience.Given the limited space, CVs are not recommended for submission.
* *Timeline* (not to exceed one(1)page, preferably as a WordDocumentor ExcelSheet). The timeline of the overall proposal should include activities, evaluation efforts, andprogram closeout.
* *Gender Analysis*(not to exceed five (5) pages, preferably as a Word Document) that identifies and examines the relevance of gender norms and power relations in target countries and addresses how the organization will account for these dynamics throughout program design and implementation. The analysis should consider institutional practices and barriers, cultural norms, gender roles, access to and control over assets and resources, and patterns of decision-making. In conflict settings, the gender analysis should examine how gender norms interact with other factors to drive or mitigate conflict, the differential impact of conflict on women and men, and an understanding of the roles of women and men in conflict, peacebuilding, and transitional processes. A set of guiding questions can be found in Section L of the PSI.
* *Security Plan*addressing any issues involving in-person events and recruitment for said events, and safety for any online programs or communications, including independent IT security audits (to include a vulnerability assessment) of any proposed web application or platform. Organizations security plan should demonstrate consideration of the risks identified in the submitted risk assessment. Costs may also be identified within the budget and budget narrative.Applicants are also encouraged to include contingency plans for in-person or online activities.
* *Contingency Plan*for proposed activities should the originally planned activities not be able to be implemented.The contingency plan should be submitted as an additional annex.Applicants should demonstrate consideration of the risks identified in the submitted risk assessment and include specific alternative activities or locations as part of the contingency plan. Any proposed plan must comply with 2CFR200.433 Contingency provisions. Plans must not include unallocable or unallowable expenses, and must not result in a larger Total Award Value than the identified as the competition ceiling. DRL requires prior approval by the Grants Officer of the plan before any activities can take place, or costs can be incurred against the plan.
* *Lessons Learned*(not to exceed one (1) page, preferably as a Word Document)from past programsin Pakistanthat demonstrate how the implementer has safely operated and responded to programmatic challenges, learning from both successes and failures, in the operating environment.To be incorporated into the ten (10) pages allowed for Proposal Narrative.
*Applications that do not include the elements listed above will be deemed technically ineligible.*
D.2.2 Additional Application Documents
Strong applications will also contain the following:
* Individual Letters of Support and/orMemorandum of Understanding.Lettersof support and MOUs must be specific to the project implementation (e.g. from proposed partners or sub-award recipients) and will not count towards the page limit.
*”Please refer to the Proposal Submission Instructions on DRLs”**”website”**”for”**”detailed”**”guidance on the documents above”**”:”**””**”https://www.state.gov/bureau-of-democracy-human-rights-and-labor/programs-and-grants/”* [ https://www.state.gov/bureau-of-democracy-human-rights-and-labor/programs-and-grants/ ]*”.”**””**””**”For an”**”application checklist and”**”sample template”**”s”**”please see the Resources page on DRLs website:”**””**”https://www.state.gov/resources-for-programs-and-grants/”* [ https://www.state.gov/resources-for-programs-and-grants/ ]*”.”**”The sample templates provided on the DRL website are suggested, but not mandatory.”*
DRL reserves the right to request additional documents not included in this NOFO. Additionally, to ensure that all applications receive a balanced evaluation, theDRLReviewPanel will review from the first page of each section up to the page limit and no further.
Note: If ultimately provided with a notification ofnon-bindingintent to make a Federal award, applicants typically have two to three weeks to provide additional information and documents requested in the notification of intent. The deadlines may vary in each notification of intent and applicants must adhere to the stated deadline in the notification of intent.
D.2.3Additional Information RequestedFor Those Receiving Notification of Intent
Successful applicants must submit after notification of intent to make a Federal award, but prior to issuance of a Federal award:
* Written responses and revised application documents addressing conditions and recommendations from the DRL Review Panel;
* If your organization has a NICRA and includes NICRA charges in the budget, your latest NICRA as a PDF file;
* Completion of the Departments Financial Management Survey, if receiving DRL funding for the first time;
* Submission of required documents to register in the Payment Management System managed by the Department of Health and Human Services, if receiving DRL funding for the first time (unless an exemption is provided);
* Other requested information or documents included in the notification of intent to make a Federal award or subsequent communications prior to issuance of a Federal award;
* Applicants who submit their applications through Grants.gov will be required to create a SAMS Domestic account in order to accept the final award. Accounts must be logged in to every 60 in order to maintain an active account.
D.3 Unique Entity Identifier and System for Award Management (SAM)
Allprimeorganizations, whether based in the United States or in another country, must have a Unique Entity Identifier (UEI), formerly referred to as DUNS, and an active registration with the SAM.gov*before submitting an application*. DRL maynotreview applications from or make awards to applicants that have not completed all applicable UEI and SAM.govrequirements. A UEI is one of the data elements mandated by Public Law 109-282, the Federal Funding Accountability and Transparency Act (FFATA), for all Federal awards.
The 2 CFR 200 requires that subgrantees obtain a UEI number.Please note the*UEI for subgrantees*is not required at the time of application but will be required before the award is processed and/or directed to a subgrantee.*””*
*”Note:”**””**”The process of obtaining a SAM.gov registration may take anywhere from 4-8 weeks.”**”Please begin your registration as early as possible”**”.”*
* If you arebased*in the United States*or pay employees within the United States, prior to registering in SAM.govyou will need an Employer Identification Number (EIN) from the Internal Revenue Service (IRS) and a Commercial and Government Entity (CAGE) code.
* If you are based*outside of the United States*and do not pay employees within the United States, you do not need an EIN from the IRS. However, you will need a NATO CAGE (NCAGE) code before you can have an active registration in SAM.gov.
Allprimeorganizations must also continue to maintain active SAM.govregistration with current information at all times during which they have an active Federal award or application under consideration by a Federal award agency.SAM.govrequires all entities to renew their registration once a year in order to maintain an active registration status in SAM. It is the responsibility of the applicant to ensure it has an active registration in SAM.govand to maintain that active registration.If an applicant has not fully complied with the requirementsat the time of application,the applicant may be deemedtechnically ineligibleto receive an award and use that determination as a basis for making an award to another applicant.
For further guidance on the registration process, please see the SAM.gov Registration Guide on DRLs website:https://www.state.gov/resources-for-programs-and-grants/.Please refer to 2 CFR 25.200 for additional information. Also, please refer toSectionD.5 Funding Restrictionof the NOFO.
*Note:****SAM.gov is not the same as SAMS Domestic.****It is free to register in**both systems**, but the**registration processes are different*.
*”In October 2017, new information”**”was added”**”to the www.SAM.gov website to help international registrations, including Quick Start Guide for International Registrations and Helpful Hints”**”.”**” Navigate to SAM.gov, click HELP in the top navigation bar, then click International Registrants in the left navigation panel.”**” Please note, guidance on SAM.gov and the guidance on GSAs website about”**”requirement for registering in”**”SAM.gov is subject to change. Applicants should review the website for the most up-to-date guidance.”*
An exemption from these requirements may be permitted on a case-by-case basis if:
* An applicants identity must be protected due to potential endangerment of their mission, their organizations status, their employees, or individuals being served by the applicant.**
** Organizations requesting exemption from UEI or SAM.gov requirements must email the point of contact listed in the NOFO at leasttwo weeks prior to thedeadline in the NOFOproviding a justification of their request. Approval for a SAM.gov exemption must come from the warranted Grant Officer before the application can be deemed eligible for review. **
“Note: Foreign organizations will be required to register with the NATO Support Agency (NSPA) to receive a NCAGE code in order to register in SAM.gov. NSPA will forward your registration request to the applicable National Codification Bureau (NCB) if your organization is located in a NATO or Tier 2 Sponsored Non-NATO Nation. As of””September 2020″”, NATO nations included Albania, Belgium, Bulgaria, Canada, Croatia, Czech Republic, Denmark, Estonia, France, Germany, Greece, Hungary, Iceland, Italy, Latvia, Lithuania, Luxembourg, Montenegro, Netherlands,””North Macedonia,””Norway, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Turkey, United Kingdom, and the United States of America. As of October 2019, Tier 2 nations included Argentina, Australia, Austria, Brazil,””Colombia,””Finland, India, Indonesia, Israel, Republic of Korea, Malaysia, Morocco, New Zealand, Serbia, Singapore, Sweden,””Ukraine, and””United Arab Emirate””s.”””
“NSPA and/or the appropriate NCB forwards all NCAGE code information to all Allied Committee 135 (AC/135) nations, which as of October 2019 also included Afghanistan, Belarus, Bosnia & Herzegovina, Brunei Darussalam, Chile, Egypt, Georgia, Japan, Jordan, Oman, Peru, Qatar, Saudi Arabia, South Africa, and Thailand.”*”All organizations are strongly advised to take this into consideration when assessing whether registration may result in possible endangerment”**”.”*
D.4 Submission Dates and Times
Grants.gov andSAMSDomesticautomatically log the date and time an application submission is made, and the Department of State will use this information to determine whether an application has been submitted on time. Late applications are neither reviewed nor considered unless the DRL point of contact listed inSection G is contacted prior to the deadline and is provided with evidence of system errors caused byGrants.govorSAMSDomestic**(https://mygrants.servicenowservices.com [ https://mygrants.service-now.com/grants/portal_login.do ])that is outside of the applicants control and is the sole reason for a late submission.**Applicants should not expect a notification upon DRL receiving their application.
D.5 Funding Restrictions
DRL will not consider applications that reflect any type of support for any member, affiliate, or representative of a designated terrorist organization.Please referthe link for Foreign Terrorist Organizations:https://www.state.gov/foreign-terrorist-organizations/
Project activitieswhose direct beneficiaries areforeign militaries or paramilitary groups or individuals will not be considered for DRL funding given purpose limitations on funding.
In accordance with Department of State policy for terrorism, applicants are advised that successful passing of vetting to evaluate the risk that funds may benefit terrorists or their supporters is a condition of award. If chosen for an award, applicants will be asked to submit information required by DS Form 4184, Risk Analysis Information (attached to this solicitation) about their company and its principal personnel. Vetting information is also required for all sub-award performance on assistance awards identified by the Department of State as presenting a risk of terrorist financing. Vetting information may also be requested for project beneficiaries and participants.Failure to submit information when requested, or failure to pass vetting, may be grounds for rejecting your proposal prior to award.
The Leahy Law prohibits Department foreign assistance funds from supporting foreign security force units if the Secretary of State has credible information that the unit has committed a gross violation of human rights.Per22 USC 2378d(a) (2017) [ https://www.govinfo.gov/content/pkg/USCODE-2017-title22/html/USCODE-2017-title22-chap32-subchapIII-partI-sec2378d.htm ], No assistance shall be furnished under this chapter or the Arms Export Control Act to any unit of the security forces of a foreign country if the Secretary of State has credible information that such unit has committed a gross violation of human rights.Restrictions may apply to any proposed assistance to police or other law enforcement. Among these, pursuant to section 620M of the Foreign Assistance Act of 1961, as amended(FAA), no assistance provided through this funding opportunity may be furnished to any unit of the security forces of a foreign country when there is credible information that such unit has committed a gross violation of human rights. In accordance with the requirements of section 620M of the FAA, also known as the Leahy law, project beneficiaries or participants from a foreign governments security forces may need to be vetted by the Department before the provision of any assistance.If a proposed grant or cooperative agreement will provide assistance to foreign security forces or personnel, compliance with the Leahy Law is required.
U.S. foreign assistance for Burma or Burmese beneficiaries is subject to restrictions. This includes restrictions, pursuant to section 7043(a)(1)(C) of the Department of State, Foreign Operations, and Related Programs Appropriations Act, 2019 (Div. F, P.L. 116-6)(SFOAA), on funds appropriated under title III of the act for assistance for Burma. Section 7043(a)(1)(C)provides that such funds may not be made available to any individual or organization if the Secretary of State has credible information that such individual or organization has committed a gross violation of human rights (GVHR), including against Rohingya and other minority groups, or that advocates violence against ethnic or religious groups or individuals in Burma. It further provides that such funds may not be made available to any organization or entity controlled by the armed forces of Burma.
Organizations should be cognizant of these restrictions when developing project proposals as these restrictions will require appropriate due diligence of program beneficiaries and collaboration with DRL to ensure compliance with these restrictions. Program beneficiaries subject to GVHR due diligence vetting will include any individuals who are part of or were formerly part of the government, military, or nongovernmental armed groups. Program beneficiaries subject to advocating or otherwise promoting violence due diligence vetting will include any individuals or entities that are beneficiaries of foreign assistance funding or support. Due diligence vetting will include a review of open source materials.
Federal awards generally will not allow reimbursement of pre-award costs; however, theGrantsOfficer may approve pre-award costs on a case-by-case basis. Generally, construction costs are not allowed under DRL awards. For additional information, please seetheDRLProposal Submission Instructions for Applications:”https://www.state.gov/bureau-of-democracy-human-rights-and-labor/programs-and-grants/” [ https://www.state.gov/bureau-of-democracy-human-rights-and-labor/programs-and-grants/ ]”.”
D.6 Application Submission
All application submissions must be made electronically via www.grants.gov or SAMS Domestic (https://mygrants.servicenowservices.com [ https://mygrants.service-now.com/grants/portal_login.do ]). Both systems require registration by the applying organization. Please note:the Grants.gov registration process can take ten business days or longer, even if all registration steps are completed in a timely manner.
It is the responsibility of the applicant to ensure that it has an active registration inSAMS Domesticor Grants.gov.Applicants are required to document that the application has been receivedbySAMS Domesticor Grants.gov in its entirety.DRL bears no responsibility fordisqualification that result fromapplicants not being registered before the due date, for systemerrorsin eitherSAMS Domesticor Grants.gov, or other errors in the application process.Additionally youmustsave a screen shot of the checklistshowing all documents submitted in case any document fails to upload successfully.
DRL encourages organizations to*submit applications during normal business hours* (Monday Friday, 9:00AM 5:00PM Eastern Standard Time (EST)).If an applicant experiences technical difficulties and has contacted the appropriate helpdesk but is not receiving timely assistance (e.g. if you have not received a response within 48 hours of contacting the helpdesk), you may contact the DRL point of contact listed in the NOFO in Section G. The point of contact may assist in contacting the appropriate helpdesk.
“Note:””””The””Grant””s””Office””r””will determine technical eligibility of all applications””.”
Applicants using SAMS Domestic for the first time should complete their New Organization Registration. To register with SAMS Domestic, click Login to https://mygrants.servicenowservices.com [ https://mygrants.service-now.com/ ] and follow the create an account link.
Organizations*must*remember to**save a**screen shot of the checklist showing all documents submitted in case any document fails to upload successfully.
*SAMS Domestic**Help Desk**:*
For assistance with SAMS Domestic accounts and technical issues related to the system, please contact the ILMS help desk by phone at+1 (888)313-4567 (toll chargesapplyfor international callers) or through the Self Service online portal that can be accessed fromhttps://afsitsm.service-now.com/ilms/home.Customersupportis available 24/7.
Applicants who do not submit applications viaSAMS Domesticmay submit viawww.grants.gov.
Please be advised that completing all the necessary registration steps for obtaining a username and password from Grants.gov*can take more than two****(2)****weeks.*
Please refer to the Grants.gov website for definitions of various application statuses and the difference between a submission receipt and a submission validation. Applicants will receive a validation e-mail from Grants.gov upon the successful submission of an application. Validation of an electronic submission via Grants.gov can take up to two business days. Additionally, you *must *remember to**save a**screenshot of the checklist showing all documents submitted in case any document fails to upload successfully.
Seehttps://www.opm.gov/policy-data-oversight/snow-dismissal-procedures/federal-holidays/ for a list of federal holidays.
E. Application Review Information
E.1Proposal Review Criteria
TheDRL ReviewPanel will evaluate each application individually against the following criteria, listed below in order of importance, and not against competing applications.Please use thebelow criteria as a reference,but*do not structure your application according to the sub-sections*.
Quality of Project Idea
Applications should be responsive to the program framework and policy objectives identified in theNOFO, appropriate in the country/regional context, and should exhibit originality, substance, precision, and relevance to DRLs mission of promoting human rights and democracy. Projects should have the potential to have an immediate impact leading to long-term,sustainablereforms.DRL prefers new approaches that do not duplicate efforts by other entities. This does not exclude from consideration projects that improve upon or expand existing successful projects in a new and complementary way. In countries where similar activities are already taking place, an explanation should be provided as to how new activities will not duplicate or merely add to existing activities and how these efforts will be coordinated. Proposals that promote creative approaches to recognized ongoing challenges are highly encouraged.DRL prioritizes project proposals with inclusive approaches for advancing these rights.
Project Planning/Ability to Achieve Objectives
A strong application will include a clear articulation of how the proposed project activities contribute to the overall project objectives, and each activity will be clearly developed and detailed. A comprehensive monthly work plan should demonstrate substantive undertakings and the logistical capacity of the organization. Objectives should be ambitiousyet measurable, results-focused and achievable in a reasonable time frame. A complete application must include a logic model to demonstrate how the project activities will have an impact on its proposed objectives. The logic model should match the objectives, outcomes, key activities,and outputs described in the narrative. Applications should address how the project will engage relevant stakeholders and should identify local partners as appropriate.
If local partners have been identified, DRL strongly encourages applicants to submit letters of support from proposed in-country partners. Additionally, applicants should describe the division of labor among the direct applicant and any local partners. If applicable, applications should identify targetgeographicareas for activities, target participant groups or selection criteria for participants, and the specific roles of sub-awardees, among other pertinent details.
DRL recognizes that all programs have some level of risk due to internal/external variables that have the potential to adversely affect a program. Risk management should address how the program design incorporates the identification, assessment, and management of key risk factors. DRL will review the risk analysis based on the organizations ability to identify risks that could have an impact on the overall program as well as how the organization will manage these risks.
Institutions Record and Capacity
DRL will consider the past performance of prior recipients and the demonstrated potential of new applicants. Applications should demonstrate an institutional record of successful democracy and human rights programs, including responsible fiscal management and full compliance with all reporting requirements for past grants. Proposed personnel and institutional resources should be adequate and appropriate to achieve the projects objectives. Projects should have potential for continued funding beyond DRL resources.
Addressing Barriers to Equal Participation
DRL strives to ensure its projects advance the rights and uphold the dignity of all persons.As the U.S. governments lead bureau dedicated to promoting democratic governance, DRL requests a programming approach dedicated to strengthening inclusive societies as a necessary pillar of strong democracies. Violence targeting any members of society undermines collective security and threatens democracy.DRL prioritizes inclusive and integrated program models that assess and address the barriers to access for individuals and groups based on their religion, gender, disabilities, ethnicity,or sexual orientation and gender identity.Applicants should describe how programmingwill impactall of its beneficiaries, including support that specifically targetscommunities facing discrimination, and which may be under threat of violence. This approach should be an integral part of both the concept and explicit design, and implementationof all proposed project activities, objectives, and monitoring.Strong proposals will provide specific analysis, measures, and corresponding targets as appropriate. Stakeholders shall identify the difference between opportunities and barriers to access,and design programsaccordingly tonot perpetuate these inequalities,but rather enhance programmatic impact by including all people in society.The goal of this approach is to bring communities and those in power together in support ofmorestable and secure societies.
DRL strongly encourages applicants to clearly demonstrate project cost-effectiveness in their application, including examples of leveraging institutional and other resources. However, cost-sharing or other examples of leveraging other resources are not required. Inclusion of cost-sharingin the budget does not result in additional points awarded during the review process. Budgets should have low and/or reasonable overhead and administration costs, and applicants should provide clear explanations and justifications for these costs in relation to the work involved.All budget items should be clearly explained and justified to demonstrate necessity, appropriateness, and connection to the project objectives.
“Please note:””””If cost-share is included in the budget, the recipient must maintain written records to support all allowable costs that are claimed as its contribution to cost-share, as well as costs to be paid by the Federal government. Such records are subject to audit. In the event the recipient does not meet the minimum amount of cost-sharing as stipulated in the recipients budget, DRLs contribution may be reduced in proportion to the recipients contribution.”
Applications should clearly delineate how elements of the project will have a multiplier effect and be sustainable beyond the life of the grant. A good multiplier effect will have an impact beyond the direct beneficiaries of the grant (e.g. participants trained under a grant go on to trainother people; workshop participants use skills from a workshop to enhance a national level election that affects the entire populace). A strong sustainability plan may include demonstrating continuing impact beyond the life of a project or garnering other donor support after DRL funding ceases.
Project Monitoring and Evaluation
Complete applications will include a detailed M&E Narrative and M&E Plan, which detail how the projects progress will be monitored and evaluated. Incorporating well-designed monitoring and evaluation processes into a project is an efficient method for documenting the change (intended and unintended) that a project seeks. Applications should demonstrate the capacity to provide objectives with measurable outputs and outcomes.
The quality of the M&E sections will be judged on the narrative explaining how both monitoring and evaluation will be carried out and who will be responsible for those related activities.The M&E Narrative should explain how an external evaluation will be incorporated into the project implementation plan or how the project will be systematically assessed in the absence of one.Please see the section on”Monitoring and Evaluation Narrative” in the Proposal Submission Instructions (PSI) for more information on what is required in the narrative.
The output and outcome-based performance indicators should not only be separated by project objectives but also should match the objectives, outcomes, and outputs detailed in the logic model and proposal narrative. Performance indicators should be clearly defined (i.e., explained how the indicators will be measured and reported) either within the table or with a separate Performance Indicator Reference Sheet (PIRS). For each performance indicator, the table should also include baselines and quarterly and cumulative targets, data collection tools, data sources, types of data disaggregation, and frequency of monitoring and evaluation. There should also be metrics to capture how project activities targetthosediscriminated against ormarginalized populationsor addresses their concerns, where applicable. Please see the section on”Monitoring and Evaluation Plan”in the Proposal Submission Instructions (PSI) formore information on what is required in the plan.
E.2 Review and Selection Process
DRL strives to ensure that each application receives a balanced evaluation by a DRL Review Panel. The Departments Office of Acquisitions Management (AQM) will determine technical eligibility for all applications. All technically eligible applications for a givenNOFOare reviewed against the same seven criteria, which include quality of project idea, project planning/ability to achieve objectives, institutional record and capacity, inclusive programming, cost effectiveness, multiplier effect/sustainability, and project monitoring and evaluation.
Additionally, theDRL ReviewPanel will evaluate how the application addresses theNOFOrequest, U.S. foreign policy goals, and the priority needs of DRL overall. DRL may also take into consideration the balance of the current portfolio of active projects, including geographic or thematic diversity, if needed.
In most cases, the DRL Review Panel includes representatives from DRL, the appropriate Department of State regional bureau (to include feedback from U.S. embassies), and U.S. Agency for International Development (USAID) (to include feedback from USAID missions). In some cases, additional panelists may participate, including from other Department of State bureaus or offices;U.S.government departments, agencies, or boards;representatives from partner governments;or representatives from entities that are in a public-private partnership with DRL. At the end of the panels discussion about an application, the Panel votes on recommending the application for approval by the DRL Assistant Secretary. If moreapplications are ultimately recommended for approval than DRL can fund, the Panel will rank the recommended applications in priority order for consideration by the DRL Assistant Secretary. The Grants Officer Representative (GOR) for the eventual award does not vote on the panel. All Panelists must sign non-disclosure agreements and conflicts of interest agreements.
DRL Review Panels may provide conditions and recommendations on applications to enhance the proposed project, which must be addressed by the applicant before further consideration of the award. To ensure effective use of DRL funds, conditions or recommendations may include requests to increase, decrease, clarify, and/or justify costs and project activities.
F. Federal Award Administration Information
F.1 Federal Award Notices
DRL will provide a separate notification to applicants on the result of their applications.Successful applicants will receive a letter electronically via email requesting that the applicant respond toPanel conditions and recommendations. This notification is not an authorization to begin activities and does not constitute formal approval or a funding commitment.
Final approval is contingent on the applicant successfully responding to thePanels conditions and recommendations, being registered in required systems, including the U.S.governments Payment Management System (PMS), unless an exemption is provided, and completing and providing any additional documentation requested by DRL or AQM. Final approval is also contingent on Congressional notification requirements being met and final review and approval by the Departments warrantedGrantsOfficer.
The notice of Federal award signed by the Departments warrantedGrantsOfficers is the sole authorizing document. If awarded, the notice of Federal award will be provided to the applicants designated Authorizing Official viaSAMSDomesticto be electronically counter-signed in the system.
F.2 Administrative andNational Policy and Legal Requirements
DRLrequires all recipients of foreign assistance funding tocomplywithallapplicable Department and Federal laws and regulations, including but not limited to the following:
The Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards set forth in 2 CFR Chapter 200 (Sub-Chapters A through F) shall apply to all non-Federal entities, except for assistance awards to Individuals and Foreign Public Entities. Sub-Chapters A through E shall apply to all foreign organizations, and Sub-Chapters A through D shall apply to all U.S. and foreign for-profit entities.The applicant/recipient of the award and any sub-recipient under the award must comply with all applicable terms and conditions, in addition to the assurance and certifications made part of the Notice of Award. The Departments Standard Terms and Conditions can be viewed athttps://www.state.gov/m/a/ope/index.htm.
Additionally, DRL supports implementation of the Women Peace and Security Act of 2017, which highlights the U.S. commitment to the meaningful participation of women in conflictprevention, management, and resolution.For additional information, please refer to the link:https://www.congress.gov/bill/115th-congress/senate-bill/1141
Due to the determination made under the Trafficking Victims Protection Act (TVPA) for FY 2021, assistance that benefits the governments of the following countries may be subject to a restriction under the TVPA. The Department of State determines on a case-by-case basis what constitutes assistance to a government; the general principles listed below apply.
Assistance to the government includes:
* All branches of government (executive, legislative, judicial) at all levels (national, regional, local);
* Public schools, universities, hospitals, and state-owned enterprises, as well as government employees;
* Cash, training, equipment, services, or other assistance provided directly to the government, assistance provided to an NGO or other implementer for the benefit of the government, and assistance to government employees.
Additional requirements may be included depending on the content of the program.
Applicants should be aware that DRL awards will require that all reports (financial and progress) are uploaded to the grant file inSAMS Domesticon a quarterly basis. The Federal Financial Report (FFR or SF-425) is the required form for the financial reports and must be submitted in PMS,as well asa copy from PMSthen uploaded to the grant file inSAMS Domestic. The progress reports uploaded to the grant file inSAMS Domesticmustincludea narrative as described below and Project Indicators (or other mutually agreed upon format approved by theGrantsOfficer) for the F Framework indicators.TheF Framework indicators will be reviewedand negotiated during the final stages of issuing an award.
Narrative progress reports should reflect the focus on measuring the projects impact on the overarching objectives and should be compiled according to the objectives, outcomes, and outputs as outlined in the awards Scope of Work (SOW) and in the Monitoring&EvaluationNarrative. An assessment of the overall projectsimpactshould be included in each progress report. Where relevant, progress reports should include the following sections:
* Relevant contextual information (limited);
* Explanation and evaluation of significant activities of the reporting period and how the activities reflect progress toward achieving objectives, including meeting benchmarks/targets as set in the M&E plan. In addition, attach the M&EPlan, comparing the target and actual numbers for the indicators;
* Any tangible impact or success stories from the project, when possible;
* Copy of mid-term and/or final evaluation report(s) conducted by an external evaluator; if applicable;
* Relevant supporting documentation or products related to the project activities (such as articles, meeting lists and agendas, participant surveys, photos, manuals, etc.) as separate attachments;
* Description of how the Recipient is pursuing sustainability, including looking for sources of follow-on funding;
* Any problems/challenges in implementing the project and a corrective action plan with an updated timeline of activities;
* Reasons why established goals were not met;
* Data for the required F Framework indicator(s) for the quarter as well as aggregate data by fiscal year: Program Indicators or other mutually agreed upon format approved by the Grants Officer;
* Proposed activities for the next quarter;and,
* Additional pertinent information, including analysis and explanation of cost overruns or high unit costs, if applicable.
A final narrative and financial report must also be submitted within 90 days after the expiration of the award.
Please note:Delays in reporting may result in delays of payment approvals and failure to provide required reports may jeopardize the recipients ability to receive future U.S.government funds.
DRL reserves the right to request any additional programmatic and/or financial project information during the award period.
G. Contact Information
Forassistance with SAMS Domestic accounts and technical issues related to the system, please contact the ILMS help desk by phone at+1 (888)313-4567 (toll chargesapplyfor international callers)or through the Self Service online portal that can be accessed fromhttps://afsitsm.service-now.com/ilms/home.Customersupportis available 24/7.
Please notethatestablishinganaccount in SAMS Domestic may require the use of smartphone for multi-factor authentication (MFA). If an applicant does not have accessibility to a smartphone during the time of creating an account, please contact the helpdesk and requestinstructionsonMFA for WindowsPC.
For a list of federal holidays visit:
Except fortechnical submission questions, during theNOFOperiod U.S. Department of State staff in Washington and overseas shall not discuss this competition with applicants until theentire proposal review process has been completed and rejection and approval letters have been transmitted.
H. Other Information
Applicants should be aware that DRL understands that some information contained in applications may be considered sensitive or proprietary and will make appropriate efforts to protect such information. However, applicants are advised that DRL cannot guarantee that such information will not be disclosed, including pursuant to the Freedom of Information Act (FOIA) or other similar statutes.
The information in this NOFO andDRLsProposalSubmission Instructions for ApplicationsUpdatedJanuary 2020is binding and may not be modified by any DRL representative. Explanatory information provided by DRL that contradicts this language will not be binding. Issuance of the NOFO and negotiation of applications does not constitute an award commitment on the part of the U.S.government. DRL reserves the right to reduce, revise, or increase proposal budgets.
This NOFO will appear onwww.grants.gov,SAMSDomestic [ https://mygrants.servicenowservices.com/ ],and DRLswebsitehttps://www.state.gov/bureau-of-democracy-human-rights-and-labor/programs-and-grants/.
Background Information on DRL and General DRL Funding
DRLhas the mission of promoting democracy and protecting human rights globally. DRL supports projects that uphold democratic principles, support and strengthen democratic institutions, promote human rights, prevent atrocities, combat and prevent violent extremism, and build civil society around the world. DRL typically focuses its work in countries with egregious human rights violations, where democracy and human rights advocates are underpressureand where governments are undemocratic or in transition.
Additional background information on DRL and its efforts can be found onhttps://www.state.gov/bureaus-offices/under-secretary-for-civilian-security-democracy-and-human-rights/bureau-of-democracy-human-rights-and-labor/.