(AGENPARL) – WASHINGTON (DC), ven 25 settembre 2020
The European Union Delegation to the United States of America, Washington DC is looking for an
Assistant in the Political, Security and Development Section.
The European Union (EU) is an economic and political partnership between 27 European countries. It plays an important role in international affairs through diplomacy, trade, development assistance and working with global organisations. Abroad, the EU is represented through more than 140 diplomatic representations, known also as EU Delegations, which have a similar function to those of an embassy.
The EU Delegation to the United States of America in Washington DC works in close coordination with the Embassies and Consulates of the 27 EU Member States. We are a full-fledged diplomatic mission and represent the European Union in dealings with the U.S. government in areas that are part of the EU’s remit.
We offer the post of Assistant (Local Agent Group III) in the Political, Security and Development section. Operating in a dynamic team of 17 members, the successful candidate will provide support to the Head of Section and other team members with the following tasks and duties:
- Overall administrative support including agenda management, budget planning, document management, the drafting of correspondence, formatting and editing reports and documents, and travel planning;
- Providing administrative support for the organization of regular meetings with EU Member States;
- Assistance in scheduling virtual meetings, both internal and with external interlocutors;
- Providing administrative support to visits from HQ, setting up programs for visitors including accommodation, logistics, appointments with the US Administration, Congress, and other relevant stakeholders, and administrative support to visitors while they are in Washington;
- Manage and update the section’s list of contacts;
- Treatment of incoming and outgoing documents in the Delegation information management system, documents by pouch, demarches, photocopying, filing and archiving etc.;
- Provide back-up to the other two assistants and perform occasionally atypical working hours;
- Any other administrative/secretarial tasks as necessary.
We offer a competitive position in an attractive work environment; the opportunity to be involved in key aspects of transatlantic political and security relations and working in close synergy with the rest of the Delegation staff. The salary range is dependent on relevant experience, typical salary ranges escalate from $57K (4 years’ experience), $62K (8 years), $68K (12 years) etc. and with excellent vacation, health and social insurances and retirement fund benefits.
We look for
- Minimum of Secondary school diploma or equivalent;
- Experience as assistant/secretary or in a relevant policy area, minimum 4 years: well-developed, demonstrated task management skills, particularly a capacity for organizing meetings and agendas, handling confidential matters;
- Experience in an international organization, a diplomatic mission, a multicultural environment or involving frequent interaction with US Government Agencies or Congress would be an asset;
- Familiarity with the European Union would be an asset;
- Ability to work as part of a team in synergy with the rest of the Delegation staff; sense of initiative and good judgement;
- Good organizational skills, ability to prioritize, sense of responsibility, motivation and ability to deal with stressful situations; some flexibility as regards to working hours;
- Demonstrated communication skills, excellent social and interpersonal skills;
- Demonstrated technical experience, notably with MS Office; capacity to use social media and web-based information sources as well as familiarity with online platforms (Webex, Zoom) would be an asset;
- Excellent spoken and written command of the English language, knowledge of other European languages would be an advantage;
- Exposure to the subject areas covered by the section would be an asset.
How to apply:
It is important to note that applicants must have an existing US work authorization that does not require EU sponsorship.
After the deadline for applications, the applications will be reviewed by a Selection Committee set up for this purpose. The Selection Committee will prepare a short-list of candidates who are considered to be the most suitable for the post on the basis of a preliminary assessment of the information provided in their application letter and resume. The short-listed candidates will be invited to an assessment phase that will include an interview and practical test. The interviews and practical tests are expected to take place in October 2020. During this phase, the Selection Committee will assess the suitability of the candidates for the post. Those candidates who have not been short-listed will not be contacted individually; however, the Delegation will use the same means of publication as for this Vacancy Notice to inform the remaining candidates once the recruitment procedure has been completed and that a candidate has (or has not) been recruited. The Delegation will not supply additional information or discuss the selection procedure.
Please submit your application including a covering letter and resume via the Indeed.com website (Reference EUWAS 04/20) no later than close of business 07 October 2020 (EST). Only applications received via Indeed.com will be considered.
The resume must include the names and contact details of at least 2 referees who could attest to your professional and personal attributes in the event you are shortlisted for the post. References will only be taken up for those who are shortlisted. The successful candidate will be subject to a background check.
Application Deadline: 7 October 2020